Tournament Policies and Procedures
Participants in SCGA competitions must read the following information and are responsible for knowing the rules and regulations for participation in SCGA events.
SCGA COMPETITIONS POLICIES & PROCEDURES
The Southern California Golf Association (SCGA) reserves the right to accept, decline or withdraw any entry at any time. Any person whose entry is accepted shall be subject to the rules and conditions of play set forth by the SCGA. The reason for rejection of entry may include, but is not limited to, unbecoming conduct. By entering a SCGA-administered competition, all participants agree that there are certain risks inherent in the game of golf and accept personal and sole liability for all such risks, including, but not limited to, any health-related risks.
ELIGIBILITY FOR SCGA COMPETITIONS
All players must be amateurs and members of a current SCGA member club and meet any stated Handicap Index and age requirements.
Certified Handicap Chair Requirement
In an effort to continually ensure that all SCGA-sponsored net competitions are conducted on a level playing field, any participant in a SCGA net competition, including SCGA Team Play, must be a member of a club that has a certified handicap chair who has successfully completed the SCGA’s Certified Handicap Chair Program within the last four years. The SCGA’s Certified Handicap Chair Program ensures that each participating club contains a handicap chair who is knowledgeable of the duties and responsibilities that go along with being a handicap chair. Players wishing to participate in SCGA net competitions should ensure that his/her club has a SCGA-certified handicap chair and ensure that person’s certification is up to date. Certification seminars are held throughout the year. Information about dates and locations of these seminars can be found here.
It is the player’s responsibility to ensure that all eligibility requirements are met. The SCGA will attempt to notify players failing to meet any eligibility requirements prior to the close of entry. Nevertheless, any player failing to meet any one of the eligibility requirements will not be allowed to participate in the competition. Players with questions regarding their eligibility should contact their club and/or the SCGA prior to the entry closing date.
Exempt Players: Exempt players include, but are not limited to, those listed for each competition who meet the eligibility requirements for the competition. Exempt players must register for the competition prior to the entry closing date.
ELIGIBILITY FOR USGA COMPETITIONS
Refer to usga.org for eligibility requirements for USGA qualifiers and championships.
ONLINE REGISTRATION – SCGA COMPETITIONS
All participants are encouraged to register for competitions online at scga.org. When registering, participants must first create an online player profile. Once a player profile has been created, players will be able to register and withdraw from competitions and manage their profile. When registering for competitions online, all payments must be made by credit card. Entry fees cover various costs, including green fees for the competition. Refer to the specific competition’s Player Information to determine what is covered by the entry fee. Any costs not covered by the entry fee will be the responsibility of the player. It is essential that the SCGA has up-to-date contact information for all players (e-mail, mailing address and phone numbers). Registration confirmations, Player Information, starting times and conditions of competition will all be sent to players via e-mail. The SCGA will not send this information through the U.S. Postal Service unless a player specifically requests so. Player Information, including the pairings, will be published on scga.org. If a player does not receive this information within seven days of the competition, it is the player’s responsibility to contact the SCGA. The SCGA is not responsible for any errors in transmission.
WITHDRAWALS AND REFUNDS
Withdrawal prior to a SCGA competition:
To withdraw for any reason prior to the start of an SCGA competition, a player must notify the SCGA Rules and Competitions Department at (818) 980-3630, or by clicking here. The player may also withdraw through his/her online player profile. If a player needs to withdraw on the morning of the event, notify the SCGA staff person through the golf shop staff at the host venue. Failure to notify the SCGA will subject the player to suspension from future SCGA competitions.
Withdrawal During a SCGA competition:
All players are expected to complete the competition which they start. Acceptable reasons for withdrawal during a competition are physical injury, illness, or an emergency. Poor play is not an acceptable reason for withdrawal. A player who withdraws without an acceptable reason or without notifying SCGA personnel (i.e. does not return a score card) may be subject to suspension from future SCGA competitions. Players who withdraw must sign and attest that the hole-by-hole scores are correct on the scorecard for the player whom they were keeping score. The scorecard must be returned to the player or another marker in the group.
Refund Policy – SCGA Competitions:
Requests for refunds prior to the entry closing date will be honored less a $10 administrative fee. Requests received after the entry closing date and 48 hours prior to the event will be honored less 50% of the entry fee. No refunds will be honored within 48 hours of the event.
Refund Policy – SCGA Rules of Golf Workshops:
Requests for refunds prior to the entry closing date will be honored less a $10 administrative fee. No refunds will be honored after the entry closing date. Pending availability, participants may transfer to a different SCGA Rules of Golf Workshop at no charge prior to the closing dates of both the workshop they originally registered for and the workshop they wish to transfer to. Once the closing date of the seminar originally registered for passes, no refunds will be issued, nor can participants use that entry fee toward a different seminar.
For team competitions or any other competition for which players are submitted on behalf of a club, the SCGA allows substitutions to be made up to two business days prior to the competition. If a substitution request is made less than two business days prior to the competition, the SCGA cannot guarantee that the substitution will be granted. For team competitions that utilize qualifiers, once a player or team has gone through the qualifying process, no substitutions may be made for the championship proper.
ALTERNATES / WAITING LIST POLICY
Alternates or players listed on the waiting list prior to a competition may show up as a “standby” at the qualifying site or the championship site on the morning of the first round. All standbys should arrive and check in with SCGA staff 30 minutes prior to the first starting time. In the event that an active participant does not show up or withdraws prior to the start of their round, alternates will be selected based on the SCGA’s procedure for selecting alternates. Alternates do not have access to practice rounds at championship sites until they are officially notified by SCGA staff that they are in the championship field.
SCGA INCOMPLETE ROUND POLICY
Participants in SCGA-administered competitions should be prepared to play through adverse weather conditions. The SCGA will only suspend play if there is danger from lightning, if the course becomes unplayable, or if there are extreme weather conditions (such as hail, severe wind, rain, etc.) The SCGA typically will not issue refunds for rounds cancelled due to rain.
When weather conditions or darkness threaten a suspension of play during a SCGA Qualifier, the following procedure will be used to determine the qualifiers from that site:
- Players will be told on the tee that the day’s play consists of two rounds of nine holes each. The player shall continue play between the nines as he/she would during an 18-hole qualifier, and scores will be kept on the same scorecard. If the entire field completes 18 holes, the results of the qualifier will be based on the aggregate score of the two nine-hole rounds.
- If the entire field completes nine holes, but less than 18 holes, the results of the qualifier will be based on the nine-hole round and the allocation of places (qualifier and alternates) will be based on the number of players whose round started on Hole 1 and the number of players whose round started on Hole 10.
- If the entire field completes fewer than nine holes and the competition cannot be resumed that day, the SCGA will notify the players as soon as possible as to what course of action will be taken.
Players and caddies must be properly attired in golf shirts, slacks, Bermuda-length dress or golf shorts and "soft spike" shoes. Jeans (any color or any kind), T-shirts and tank tops will not be permitted. Shirts must be tucked in and hats are to be worn forward at all times. Refer to the specific competition’s Player Information for details about the dress code at the host facility.
SCGA PLAYER CODE OF CONDUCT POLICY
The following applies to all SCGA-administered competitions:
By submitting an entry for any SCGA-administered competition, the contestant understands that his/her participation is at the sole discretion of the SCGA. A contestant may be removed from a competition either before or during the competition at the sole discretion of the SCGA. Incidents of unbecoming conduct or actions deemed to be detrimental to the image of the SCGA or the “Spirit of the Game” are grounds for such removal and suspension from future SCGA-administered competitions. These include, but are not limited to, the following:
- Willful damage of the golf course or golf course property
- Club throwing or unnecessary club tossing
- Offensive or unbecoming language
- Public criticism of golf course or verbal abuse of SCGA staff, officials, volunteers, host club staff or other contestants
- Potential endangerment of others
- Conduct deemed unbecoming
- Failure to post scores for handicapping purposes
- Manipulation of scores posted for handicapping purposes
Penalty for breach of Code of Conduct:
·First offense: Warning
·Second offense: Disqualification
The committee may disqualify a player for serious misconduct in failing to meet the Code’s standards.
RULES OF PLAY
·The Rules of Golf as approved by the USGA and The R&A
·Local Rules and Terms of the Competition can be found on the SCGA Hard Card and the Notice to Players addendum that will be distributed on site;
·Review the specific event’s portal for details on the pace of play policy that will be in effect.
Information regarding practice rounds will be available after the close of entries. Refer to the specific competition’s Player Information, which is emailed to each player and published on scga.org. Players are not guaranteed a practice round, as they are often issued at the sole discretion of the host facility.
STARTING TIMES AND PAIRINGS
For competitions that utilize a single or split-tee start, starting times and pairings will be emailed to players and posted online at scga.org one week in advance of the competition. Players are encouraged to arrive at their assigned tee well in advance of their starting time, as the SCGA starter will have information to discuss and distribute to each player in the group. Furthermore, players arriving late will be penalized under Rule 5.3a of the Rules of Golf. For example, the 9:00 a.m. starting time is defined as 9:00:00, and players arriving after that time are considered late. Lead groups should plan to be at their assigned tee 10 minutes in advance of their starting time. Subsequent groups are encouraged to arrive in time to watch the group in front of them tee off. The clock at the tee (1stor 10th) where a player begins his/her round is deemed to be the official time.
AUTOMOTIVE TRANSPORTATION, CADDIES AND SPECTATORS
Refer to the specific competition’s Player Information for complete details.
HANDICAPPING NET COMPETITIONS
For SCGA net competitions (except Team Play), the lowest Handicap Index of the last six revisions shall be used during each phase of the competition. The SCGA reserves the right to adjust a player’s handicap prior to or during any net competition.
POSTING COMPETITION SCORES
For SCGA competitions, all scores will be posted as “T” scores by SCGA staff. Players should not post their own scores.
The SCGA reserves the right to use our competition participants’ images on communications and marketing material including FORE magazine and scga.org.