Tournament Policies and Procedures

Participants in SCGA competitions must read the following information and are responsible for knowing the rules and regulations for participation in SCGA events.

Pace of Play SCGA Hard Card

Entries and Eligibility: The Southern California Golf Association (SCGA) reserves the right to accept, decline or withdraw any entry at any time. Any person whose entry is accepted shall be subject to the rules and conditions of play set forth by the SCGA. The reason for rejection of entry may include, but is not limited to, unbecoming conduct. By entering an SCGA-administered competition, all participants agree that there are certain risks inherent in the game of golf and accept personal and sole liability for all such risks, including, but not limited to, any health-related risks.

Eligibility for SCGA Competitions: All players must be amateurs and members of a current SCGA member club and meet index and any stated age requirements.

Certified Handicap Chairperson Requirements: In an effort to continually ensure that all SCGA-sponsored net competitions are conducted on a level playing field, any participant in a SCGA net competition, including SCGA Team Play, must be a member of a club that has a certified handicap chair who has successfully completed the SCGA’s Certified Handicap Chair Program within the last four years.

The SCGA’s Certified Handicap Chair Program ensures that each participating club contains a handicap chair who is knowledgeable of the duties and responsibilities that go along with being a handicap chair. Players wishing to participate in SCGA net competitions should ensure that his/her club has an SCGA-certified handicap chair, and ensure that person’s certification is up to date. Certification seminars are held throughout the year; information about dates and locations of these seminars can be found at scga.org.

It is the player’s responsibility to ensure that all eligibility requirements are met. The SCGA will attempt to notify players failing to meet any eligibility requirements prior to the close of entry. Nevertheless, any player failing to meet any one of the eligibility standards will not be allowed to participate in the competition. Players with questions regarding their eligibility status should contact their club and/or the SCGA prior to the entry closing date.

Exempt Players: Exempt players include, but are not limited to, those listed for each event, and must meet eligibility requirements for that event. Exempt players must register for the event prior to the entry closing date.

Eligibility for California Amateur Championships: All players must be amateurs and members of a current SCGA or NCGA club and meet index and any stated age requirements.

Eligibility for USGA Competitions: Refer to http://www.usga.org/ for tournament eligibility requirements for USGA championships and qualifiers. All USGA entrants must be members of a golf club and meet index and any stated age requirements.

Online Registration - SCGA Competitions: All participants are encouraged to register for competitions online at scga.org. When registering, participants will create an online player profile which can be synced to correspond with his/her login for scga.org, thus creating the need to only “login” once. Once a player profile has been created, players will be able to register and withdraw from competitions, manage their profile and upload a profile picture that will be displayed for live scoring purposes. When registering for competitions online, all payments must be made by credit card. Entry fees cover various costs, including green fees for the competition. Refer to the specific event’s Player Information to determine what all is covered by the entry fee. Any costs not covered by the entry fee will be the responsibility of the player.

It is essential that the SCGA has up to date contact information for all tournament players (e-mail, mailing address and phone numbers). Registration confirmations, tournament information, starting times and conditions of competition will all be sent to players via e-mail. The SCGA will not send this information through the U.S. Postal Service unless a player specifically requests so. Tournament information, including the pairings, will also be published on scga.org. If a player does not receive this information within seven days of the competition, it is the player’s responsibility to contact the SCGA office. The SCGA cannot be responsible for any errors in transmission.

Withdrawals and Cancellations: To withdraw for any reason prior to the start of an SCGA competition, a player must notify the SCGA Rules and Competitions Department at (818) 980-3630, or by clicking here.

If a player needs to withdraw on the morning of the event, notify the SCGA staff person through the golf shop staff at the host venue. Failure to notify the SCGA will subject the player to suspension from future SCGA competitions. Requests for refunds prior to the entry closing date will be honored less a $10 administrative fee ($20 for team competitions). Requests received after the entry closing date and 48 hours prior to the event will be honored less 50% of the entry fee. No refunds will be honored within 48 hours of the event.

Withdrawals During an SCGA Competition: All players are expected to complete the competition which they start. Acceptable reasons for withdrawal during a competition are physical injury, illness, or an emergency. Poor play is not an acceptable reason for withdrawal. A player who withdraws without an acceptable reason or without notifying SCGA personnel MAY be subject to suspension from future SCGA competitions. If a player is aware of a possibility of withdrawal (e.g. injury) he should notify the SCGA as soon as possible.

All players who start a round must return a score card personally to SCGA Staff or a SCGA Rules Official even if they are officially withdrawing. Players who do not follow this policy may be subject to suspension from future SCGA competitions. Players who withdraw also must sign and attest that the hole-by-hole scores are correct for the fellow-competitor's score card they were keeping and return that card to the fellow-competitor or another marker in the group.

Refund Policy - SCGA Rules of Golf Workshops & Seminars: Requests for refunds prior to the entry closing date will be honored less a $10 administrative fee. No refunds will be honored after the entry closing date. Pending availability, participants may transfer to a different SCGA Rules of Golf Seminar at no charge prior to the closing dates of both the seminar they originally registered for and the seminar they wish to transfer to. Once the closing date of the seminar originally registered for passes, no refunds will be issued, nor can participants use that entry fee towards a different seminar.

Substitutions: For team competitions that utilize qualifiers or any other competition for which players are submitted on behalf of a club, the SCGA allows substitutions to be made up to two business days prior to the event. In the event that a substitution request is made less than two business days prior to the event, the SCGA cannot guarantee that the substitution will be granted. Once a player or team has gone through the qualifying process, no substitutions can be made for the championship proper.

Alternates / Waiting List Policy: Alternates or players listed on the waiting list prior to the event may show up as a “standby” at the qualifying site or the championship site on the morning of the first round. All standbys should arrive and check in with SCGA staff 30 minutes prior to the first starting time. In the event that an active participant does not show up or withdraws prior to the start of their round, alternates will be selected based on the SCGA’s procedure for selecting alternates. Alternates do not have access to practice rounds at championship sites until they are officially notified by SCGA staff that they are in the championship field.

SCGA Incomplete Round Policy: SCGA players should be prepared to play through adverse weather conditions. The SCGA will only suspend play if there is danger from lightning, if the course becomes unplayable or if there are extreme weather conditions (such as hail, severe rain, etc.). The SCGA does not issue refunds for rounds cancelled due to rain.

When weather conditions or darkness threaten a suspension of play during an SCGA Qualifier, the following procedure will be used to determine the qualifiers from that site:

Players will be told on the tee that the day’s play consists of two stipulated rounds of nine holes each. Note: the player shall continue play between the nines as they would during an 18-hole qualifier, and scores will be kept on the same score card. If the entire field completes 18 holes, the qualifying will be based on the total score for the two stipulated rounds.

If the entire field completes nine holes, but less than 18, the qualifying score will be based on the nine-hole stipulated round.

If the entire field completes fewer than nine holes, and the tournament cannot be resumed or rescheduled for another date, the SCGA Rules and Competitions Committee will notify the players involved as soon as possible as to what course of action will be taken.

Rules of Play: Play is governed by the USGA Rules of Golf. Local Rules in effect will be found on the SCGA Hard Card and the Notice to Players addendum distributed at the site. Disregard all other club posted Local Rules including those on the back of the club’s score card.

SCGA Player Code of Conduct Policy: The following applies to all SCGA-administered competitions:

By submitting an entry for any SCGA-administered competition, the contestant understands that his/her participation is at the sole discretion of the SCGA. A contestant may be removed from any competition at the discretion of the SCGA Staff or Rules and Competitions Committee at any time before or during the competition. Incidents of unbecoming conduct or actions deemed to be detrimental to the image of the SCGA or the “Spirit of the Game” are grounds for such removal and suspension from future SCGA-administered competitions. These include, but are not limited to, the following:

  • Willful damage of the golf course or golf course property
  • Club throwing or unnecessary club tossing
  • Offensive or unbecoming language
  • Public criticism of golf course or verbal abuse of SCGA staff, officials, volunteers, host club staff or other contestants
  • Potential endangerment of others
  • Conduct deemed unbecoming
  • Failure to post scores for handicapping purposes
  • Manipulation of scores posted for handicapping purposes

Dress Code: Players and caddies must be properly attired in golf shirts, slacks, Bermuda-length dress or golf shorts and "soft spike" shoes. Jeans (any color or any kind), T-shirts and tank tops will not be permitted. Shirts must be tucked in and hats are to be worn forward at all times. Refer to the specific competition’s Player Information for details about the dress code at the host facility.

Practice Rounds: Practice round information will be made available after the close of entries. Refer to the specific event’s Player Information, which is e-mailed to each player and published on scga.org. Players are not always guaranteed a practice round, as they are often issued at the sole discretion of the host facility.

Starting Times and Pairings: For competitions that utilize a single or split tee start, starting times and pairings will be e-mailed to players and posted online at scga.orgone week in advance of the competition. Players are encouraged to arrive at their assigned tee well in advance of their starting time, as the SCGA starter will have information to discuss and distribute to each player in the group. Furthermore, players arriving late will be penalized under Rule 6-3a of the Rules of Golf. For example, the 9:00 a.m. starting time is defined as 9:00:00, and players arriving after that time are considered late. Lead groups should plan to be at their assigned tee 10 minutes in advance of their starting time. Subsequent groups are encouraged to arrive in time to watch the group in front of them tee off. The clock at the tee (1stor 10th) where a player begins his/her stipulated round is deemed to be the official time.

Automotive Transportation, Caddies and Spectators: Refer to the specific competition’s Player Information for complete details.

Distance Measuring Devices and Cell Phones: The SCGA adopts the Note to Rule 14-3, which allows players to use devices that measure or gauge distance only. The following applies for all SCGA-administered competitions, with the exception of U.S. Open and U.S. Senior Open Qualifying:

Distance measuring devices (without the capability of measuring slope, wind, etc.) are permitted. Players should be cautioned that some smart phones with a distance measuring application do not qualify for use due to other non-conforming applications on the phone (such as an altimeter or anemometer). The mere presence of a non-conforming feature or application disqualifies the device, even if these other features or applications are not being used. Beginning in 2014, the use of a compass is no longer a breach of the Rules of Golf. Any questions about such devices should be resolved before the start of the stipulated round. Otherwise, cell phone use is not permitted during the stipulated round.

Handicapping Net Competitions: For net competitions (except Team Play), the lowest Handicap Index of the last six revisions shall be used during each phase of the competition.

Handicap Adjustments: The SCGA reserves the right to adjust a player’s handicap prior to or during any net competition. If a player returns a score significantly better than his/her playing potential (as indicated by their Handicap Index), that player’s Course Handicap may be subject to reduction in future SCGA net competitions (including Team Play). If the SCGA has to reduce the same player a second time, that player may be refused entry into future SCGA competitions. When a player’s Course Handicap is reduced, the player and club handicap chair will be notified in writing or by phone.

It is critical that each SCGA member club’s handicap committee make certain that individuals whose indexes do not properly match their playing potential are dealt with at the club level before the SCGA becomes involved.

All clubs are reminded that it is within the purview of the club handicap committee to adjust the index of a player who fails to turn in proper scores or whose current index is not reflective of their playing potential.

Posting Tournament Scores: All scores will be posted as “T” scores by the SCGA staff. Players should not post their own scores on a SCGA posting computer or online.

Photography: The SCGA reserves the right to use our event participants’ images on communications and marketing material including FORE magazine and the SCGA website.


You must login to scga.org to leave comments.

golfore56

Handicap Index: 5.3
Tuesday, October 22, 2013

what about the tournament at olivas links? although it was stableford i turned in my gross score. will this count as a tournament score?